qb online vs desktop

QuickBooks Online is a cloud-based software that can be accessed anywhere with an internet connection, while QuickBooks Desktop is on-premise—meaning it can only be accessed from the computer where it is installed. With QuickBooks Desktop, users receive some of the most developed accounting tools on the market. The software offers comprehensive features, unique touches (such as lead management and sales orders), industry-specific depreciation tax shield versions of the software, and the potential to be more secure. Compared to QuickBooks Online, QuickBooks Desktop offers more advanced accounting. QuickBooks Desktop also offers different versions of its software for certain types of businesses (construction, nonprofits, manufacturing, etc.). These versions offer industry-specific reports, in addition to 50 more reports than you’ll find on QuickBooks Online.

Align QuickBooks Online invoicing with multiple deliveries

You can also still purchase the one time license for QB Desktop 2021 if required to save your budget. When you sell driving lessons, you are asking your client to purchase a specific service from you. The client may pay at the time of the service or they might send a check later.

QuickBooks Online Plus+ Payroll Core

QuickBooks Desktop wins this, offering more reporting options as well as industry-specific reports and forecasting options not offered in QuickBooks Online. It offers more integrations, as well as a much smoother integration process that allows you to access third party apps directly within QuickBooks Online without the need to sync applications or import data. Support options are fairly similar for both QuickBooks Online and QuickBooks Desktop, with the more expensive plans offering better support options. While the features are similar, QuickBooks Desktop offers more functionality, such as the ability to run checks to pay bills and more in-depth customer and vendor management capability. Rachel Barnett has been a QuickBooks user since 1995, eventually earning QuickBooks ProAdvisor status.

QuickBooks Online

QuickBooks Simple Start includes free guided setup, though this feature isn’t available for users who choose the free trial. Many seasoned accountants and bookkeepers may be more accustomed to this “traditional” version of QuickBooks that needs to be installed on your computer. QuickBooks Desktop offers more comprehensive features and tools that any accounting professional may need.

Enterprise Software Bundle

This is compounded by the fact that the rules list is not really well organized and could have hundreds if not thousands of rules. The sales receipt can be created by clicking the +New button in the upper left-hand https://www.intuit-payroll.org/ corner of the screen, followed by choosing the sales receipt under the header called Customers. The sales receipt can be created from the Home Page or from the Customers menu on the top of the screen.

QuickBooks Online vs Desktop: Key features and similarities

qb online vs desktop

However, QuickBooks Online is the better choice for most companies, especially those with remote accountants and multiple employees. We went to user review websites to read first-hand reviews from actual software users. This user review score helps us give more credit to software products that deliver a consistent service to their customers. The software must have features that allow users to set sales tax rates, apply them to invoices, and enable users to pay sales tax liability. The banking section of this case study focuses on cash management, bank reconciliation, and bank feed connections.

When working with the Desktop version, it’s downloaded right to your computer. This means the data operates as fast as your computer, all without needing to worry about a connection issue. You must pay an additional fee for every user who wants to access the account simultaneously, whereas Online lets multiple users access the account at the same time. QuickBooks Online Mobile AppsIntuit and QuickBooks Online provide a mobile app called QuickBooks Accounting. Some user reviews aren’t favorable for the mobile app, which offers limited features.

QuickBooks Online has a mobile app for iOS and Android, offering on-the-go access to key financial features. QuickBooks Desktop has the ‘QuickBooks Desktop Companion’ app, allowing limited remote access to customer and vendor information, invoicing, and expenses. Starting fresh in QuickBooks Online allows you to create a new company file and set up your accounting records from scratch, providing a clean slate for your financial data.

qb online vs desktop

Let’s see how these two platforms compare in features, pricing, and reviews to help you decide on QuickBooks Online vs. Desktop in 2023. Below you’ll find a QuickBooks Online vs. Desktop comparison chart showing the main differences between the platforms. One of the best features about QuickBooks Online is the ability to send invoices from your phone. When it comes to QuickBooks Enterprise https://www.personal-accounting.org/subsidiary-company/ vs. QuickBooks Online, they both have great (but different) invoicing capabilities. QB Desktop doesn’t bother me too much, if they’re 1-3 people, put it on the main person’s desktop and we secure/protect it like a server, fixed IP, hourly imaged backups, etc, etc. Let the other 1-2 connect to it, VPN in to the office with MFA and RDP to the desktop if needed from home now and then.

QuickBooks Desktop is preferable for established companies with dedicated accounting teams, offering comprehensive features and customization options. It’s suitable for businesses that require intricate financial reporting and analysis across multiple departments. That is why it counts as one of the ost popular accounting software for large businesses. When comparing QuickBooks Online and QuickBooks Desktop, each version has its own advantages, helping specific businesses with certain financial management needs. QuickBooks Online is popular for businesses that want flexibility — both in terms of where and how they can access their finances as well as what plan they can choose as they grow.

  1. Unlike cloud-based solutions, QuickBooks Desktop doesn’t offer the same level of accessibility.
  2. While QuickBooks Online boasts many of the features you’ll find with Desktop, some of its features, such as inventory management, aren’t quite as advanced.
  3. Contrary to the online ecosystem, the QuickBooks Desktop Ecosystem shows signs of stagnation and decline.

QuickBooks Online enables the management of finances from any device with internet access, providing convenience and flexibility. However, QuickBooks Online does have some limitations compared to Desktop. It has fewer features and functionality, particularly in the areas of inventory management and job costing. It also has slower processing speeds than Desktop, which can be an issue if you have a large volume of transactions.

qb online vs desktop

However, its limited payment channels may pose challenges for modern merchants looking to accept online invoice payments. With QuickBooks Desktop, you’ll need to purchase new versions as they’re released and may need to pay for technical support or upgrades. However, if you plan to use the software for an extended period, you may find that a one-time purchase is more cost-effective than a monthly subscription. Consider the scale of your business, budget, and preferences when deciding between the two.

To find out what we thought about it, please check out our review of QuickBooks Online 2024. Work from anywhere with the power of the cloud and real-time, secure collaboration. Users can simply click on the Reports option to access reports in a variety of categories including Favorites, Business Overview, Expenses and Vendors, Employees, and Sales Tax reports, along with several others. All reports can be exported to Microsoft Excel for customizing, viewing on screen, printing, or emailing directly to recipients. Users can access features via the vertical menu to the left of the screen or by using the drop-down menu bar at the top, and the My Shortcuts option allows you to add a shortcut to frequently used features. If the default screen is too crowded for your taste, you can hide the vertical menu, only displaying it when you wish.

There are many cases where it’s to your benefit to learn how to approach and resolve a task. QuickBooks migration is (hopefully) something you do once, and there is no benefit for you to spin your wheels for days trying to make this work. Because QBDT is a local install on your computer, you can access your file at any time. If the internet goes out, you’re still able to view, edit, and otherwise work on your books. There’s never any requirement that you have internet connectivity after the initial download and install.